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Privacy Policy

Effective date: 23rd day of July, 2025

https://lowentropy.org/ (the “Site”) is owned and operated by Low Entropy Foundation. Low Entropy Foundation can be contacted at:

info@lowentropy.org | (604) 469-0226

408-552 Clarke Rd Coquitlam BC V3J 3X5

 

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

 

Consent

By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and
  2. The collection, use, and retention of the data listed in this Privacy Policy.

 

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

 

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information:

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  1. Location; and
  2. Content viewed.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;
  2. Email address; and
  3. Phone number.

This data may be collected using the following methods:

  1. Via the contact form;
  2. Newsletter form; and
  3. Donation form.

 

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Website Analytics.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Event Reminders;
  2. Newsletter; and
  3. Tracking donations.

 

Who We Share Personal Data With

Employees

We may disclose user data to any member of our organization who reasonably needs access to user data

to achieve the purposes set out in this Privacy Policy. Third Parties

We may share user data with the following third parties:

  1. Zeffy and
  2. Active Campaign.

We may share the following user data with third parties:

  1. Users’ basic information.

We may share user data with third parties for the following purposes:

  1. Donation;
  2. Email marketing; and
  3. Contact form.

 

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

 

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove or protect our legal rights; and
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

 

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

 

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved.

You will be notified if your data is kept for longer than this period.

 

How We Protect Your Personal Data

We implement a range of industry-standard security measures to safeguard user data, including: Encryption: All sensitive data is encrypted both in transit (using HTTPS/SSL) and at rest.

Access Control: Access to user data is restricted to authorized personnel only, using role-based permissions and secure authentication.

Regular Updates: Our systems and software are regularly updated and patched to address known vulnerabilities.

Data Minimization: We collect only the data necessary for our services and retain it only as long as required.

Monitoring & Alerts: Our systems are continuously monitored for suspicious activity, with automated alerts for potential threats.

Secure Hosting: Data is stored on secure servers maintained by reputable cloud service providers that comply with recognized security certifications (e.g., ISO 27001, SOC 2).

Privacy by Design: Security and privacy are integrated into our development and operational processes from the outset.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

 

Children

We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

 

How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:

Ness Gale info@lowentropy.org (604) 469-0226

408-552 Clarke Rd Coquitlam BC V3J3X5

 

How to Opt-Out of Data Collection, Use or Disclosure

In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data:

  1. You can opt-out of the use of your personal data for marketing emails. You can opt-out by clicking “unsubscribe” on the bottom of any marketing email.

 

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

  1. Analytical cookies

Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc; and

  1. Third-Party Cookies

Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes:

  1. Used to track views and preferences for embedded YouTube videos..

 

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

 

Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer, Ness Gale, at:

info@lowentropy.org (604) 469-0226

408-552 Clarke Rd Coquitlam BC V3J3X5